From: Vicky Phillips

Sent: 16 September 2024 15:57

To: All Councillors

Subject: Planning Committee Meeting 23 September 2024

Please see below email trail for Item 5 on Planning Agenda 23 September 2024.

Regards

Vicky

From: Jolly, Isaac <isaac.jolly@persimmonhomes.com>
Sent: 10 September 2024 14:50
To: Mason, Joe <joe.mason@westsuffolk.gov.uk>
Cc: Waugh, Charlotte <charlotte.waugh@westsuffolk.gov.uk>; Vicky Phillips <vicky.phillips@haverhill-tc.gov.uk>; McAdam, Stuart <stuart.mcadam@persimmonhomes.com>; Mills, Penelope <Penelope.Mills@westsuffolk.gov.uk>
Subject: RE: Response to comments on Phases 5a and 5c

Good afternoon Joe,

Following your email, I have sat down with our engineer to provide you an update on these points.

Landscape replacement

We have undertaken a full review of all landscaping that requires replacement and we can only replace planting in the planting season, which runs from October- March. I would appreciate if this could be reiterated to residents. I have also provided this to our commercial and consutrction team, to ensure that they meet the contractor on site.

I am attending a project team meeting this week where the landscaping required from October 2024 will be reiterated.

Correspondence from a resident (Photo 1)

Approved landscaping does not show any additional planting on the eastern boundary within existing hedgerows and my understanding it that this is not something we have committed to previously. Planting within the site boundary will be carried out in the planting season commencing Oct 2024.

Bollards

Following discussion with yourselves, our engineer raised this with SCC Highways during discussions of the S38’s, where the details of the adopted paths are being discussed. The S38 plans were submitted in September 2022, where comments were not received for some time. SCC Highways have since responded in August 2024 confirming that such bollards will be included in the two locations you outlined (SE corner of phase 2b and the NE corner of phase 6), along with additional changes.

However, not that we have such confirmation of these bollards, our engineer is currently going out to a groundworks contractor to ensure they are installed ASAP. I will look to provide a date on this by the end of Friday September 20^th. The bollards will look similar to what is shown in the image above.

Dropped kerbs and connecting path

As outlined previously, these works were combined with the minor works license on this road following the date it was raised by yourself. All relevant plans have been amended and are with SCC Highways to approved. I am sure you can appreciate that SCC Highways are busy, which incurs delays. However, I can confirm that the works can commence within 2 weeks once approved, with works taking an estimated 2 weeks to complete.

Raised table

Now that the above details have been confirmed, this has allowed us to begin drawing up the details for the raised table, which will be submitted as its own minor works licence.

I appreciate that you have raised this issues to us previously, but I hope the above explanation will provide you comfort that we are doing all we can to resolve them.

Newsletter

A newsletter will also be released this week.

Kind regards,

Isaac Jolly |Planner

Persimmon Homes Suffolk | Persimmon House, Orion Court, Great Blakenham, Ipswich, Suffolk, IP6 0lw

Direct line | 01473 927450 | Switchboard | 01473 927400

Email | Isaac.Jolly@PersimmonHomes.com Web | persimmonhomes.com | charleschurch.com

From: Mason, Joe <joe.mason@westsuffolk.gov.uk>
Sent: 05 September 2024 19:36
To: Jolly, Isaac <isaac.jolly@persimmonhomes.com>
Cc: Waugh, Charlotte <charlotte.waugh@westsuffolk.gov.uk>; '(vicky.phillips@haverhill-tc.gov.uk)' <vicky.phillips@haverhill-tc.gov.uk>; McAdam, Stuart <stuart.mcadam@persimmonhomes.com>; Mills, Penelope <Penelope.Mills@westsuffolk.gov.uk>
Subject: RE: Response to comments on Phases 5a and 5c

Good evening Isaac, Stuart and all,

Thank you for the response Isaac. Much appreciated.

As previously mentioned in discussions, I have quite a lot of contact from residents who are most unhappy at the state of landscaping. This is not new and these concerns have been ongoing for the last 3 years (Since the completion of Phase 1)
In the spring of this year your contractors planted trees around the play park area, some have taken and some not. I know there will always be some attrition but the sheer quantity of failing trees is most frustrating. On Farrant Rod near Jobson Close, not a single tree has survived. I would not be doing my job if I wasn’t highlighting and pursuing the interests of residents in the area. Please see attached pdf which doesn’t in any way cover all the examples of struggling, dying, damaged or dead trees.

I do have some further queries related to the attached photos.

Correspondence from a resident (Photo 1)
“Good morning Joe, regarding phase 6 of the above mentioned site it was my understanding that all gaps within current hedgerows were to be filled. Now that the bottom pathway is near to completion there are outstanding areas of this hedgerow that have patches/ gaps. I was informed by Persimmon all areas would be filled to match the existing ie, Hawthorns, blackthorn etc. Residents who live backing onto these hedges have previously maintained these and have exposed areas where access was required to reach such heights. It is such exposed areas that require new plantings. I would appreciate if this could be addressed.“
Photo 2a/2b Before the summer we discussed the need for bollards to be put up. Is there a timescale for this to prevent car access?
Photo 3 When we discussed the path at the bottom of the allotments, are revised plan for completion was shared which included rerouting the path and adding dropped kerbs. I have residents with mobility issues and navigating the site is proving problematic. Can this be expedited please, along with the raised table at the top of the rise. Again I saw a wheel chair user struggling here.

I raised concerns last year at the beginning of September about the need for progress to be made in October. Commitments were made but nothing was delivered. Please can we have productive planting season. There is a lot to do and I fear on past experiences we will still be speaking about these issues (1-3) in January.

The tree planting at the front of Phase 6 looks fab and will mature well. I and, I am sure, the residents across the phases would like this landscaping to look as good as this.

I am somewhat disappointed that there has still not been a formal public newsletter regarding the delays to the relief road and I had hoped that comms would share some good news for residents and not just the moany points I seem to go on about.

Please can a newsletter be shared soon.

Kind regards

Joe

Councillor Joe Mason

Councillor for Haverhill North

West Suffolk Council

Direct Dial: +44 1440 760821

Mobile: +44 7830 074703

Email: joe.mason@westsuffolk.gov.uk

Privacy Notice - How I use, share and protect your information

www.westsuffolk.gov.uk
West Suffolk Council
#TeamWestSuffolk

Report, pay and apply online 24 hours a day
Find my nearest for information about your area

From: Jolly, Isaac <isaac.jolly@persimmonhomes.com>
Sent: Thursday, September 5, 2024 4:29 PM
To: Mason, Joe <joe.mason@westsuffolk.gov.uk>
Cc: Waugh, Charlotte <charlotte.waugh@westsuffolk.gov.uk>; '(vicky.phillips@haverhill-tc.gov.uk)' <vicky.phillips@haverhill-tc.gov.uk>; McAdam, Stuart <stuart.mcadam@persimmonhomes.com>
Subject: RE: Response to comments on Phases 5a and 5c

Joe,

Please see an additional point in green text below.

Kind regards,

Isaac Jolly |Planner

Persimmon Homes Suffolk | Persimmon House, Orion Court, Great Blakenham, Ipswich, Suffolk, IP6 0lw

Direct line | 01473 927450 | Switchboard | 01473 927400

Email | Isaac.Jolly@PersimmonHomes.com Web | persimmonhomes.com | charleschurch.com

From: Jolly, Isaac
Sent: 05 September 2024 16:23
To: Mason, Joe <joe.mason@westsuffolk.gov.uk>
Cc: Waugh, Charlotte <charlotte.waugh@westsuffolk.gov.uk>; '(vicky.phillips@haverhill-tc.gov.uk)' <vicky.phillips@haverhill-tc.gov.uk>; McAdam, Stuart <stuart.mcadam@persimmonhomes.com>
Subject: FW: Response to comments on Phases 5a and 5c

Good afternoon Joe,

Following the recent email from Vicky, I have provided a full response to the comments made below (in bold green text). I have also included Vicky in this email, allowing my comments to be passed onto the other town council members.

Kind regards,

Isaac Jolly |Planner

Persimmon Homes Suffolk | Persimmon House, Orion Court, Great Blakenham, Ipswich, Suffolk, IP6 0lw

Direct line | 01473 927450 | Switchboard | 01473 927400

Email | Isaac.Jolly@PersimmonHomes.com Web | persimmonhomes.com | charleschurch.com

From: Vicky Phillips <vicky.phillips@haverhill-tc.gov.uk>
Sent: 04 September 2024 12:25
To: Jolly, Isaac <isaac.jolly@persimmonhomes.com>
Cc: Waugh, Charlotte <charlotte.waugh@westsuffolk.gov.uk>; Joe Mason <joe.mason@haverhill-tc.gov.uk>
Subject: RE: Response to comments on Phases 5a and 5c

Dear Isaac

Thank you for your responses, which the Town Council discussed at the Planning Committee meeting on 2^nd September.

In regards to Response 2, as requested, the Town Council have discussed some of the snagging points / outstanding issues that have been brought to the attention of Councillors and I have listed some of these below:

Outstanding issues:

Farrant Road: Final surfacing has been delayed and temporary speed bumps are aggressive. As you know, our engineers have undergone numerous on site meetings with highways and have recently agreed a list of remedial works to be carried out prior to the resurfacing, which we anticipate this taking place in the coming month. I have been advised that the temporary speed bumps are built to a generic standard. This is the first time this has been drawn to our attention, but these will be removed as soon as the road is resurfaced.
Dead Trees (over 30 across the site); These should have been watered and regularly checked to ensure that once planted they were growing. In some areas, outside residents homes, there are just twigs left in the ground where trees have been planted. As discussed with Joe previously, we are fully aware of these trees that require replacement in the planting season commencing October 2024 and this will include areas south of phase 2a, north and east of phase 2b and the SUD basin around 2b. This will also be published in the newsletter. I have provided our landscape contractors with marked up plans, allowing them to replace the dead trees commencing in October 2024.
Park is full of weeds and thistles and has not been maintained, therefore residents have not used the area. Additionally, as the area is mostly clay, this area should have had sufficient drainage to ensure that the area could be used in the winter months. As outlined previously, the area was regraded to provide additional drainage and stop the pooling, which has since been effective. The area has in fact been maintained weekly and was reseeded in July. As you know, wildflower does have the tendency to look untidy until has established.
Broken knee high rail Site have confirmed that the knee rail on the southern boundary of the play area is being fixed by our fencing contractor imminently. Could you please confirm if this is the one you are referring to?
Allotments; looking to deliver by December, but full of weeds. This area has self-seeded following soil movement and preparation of the area for the allotments. We are currently in the process of agreeing the works with a contractor, but in the mean time this area will be maintained and weeds removed. We have outlined previously that the works will commence towards the end of 2024. Once works have been agreed, landscaping and fencing will be installed, along with the car park.

Councillor Mason, in his capacity as Suffolk County Councillor, will be contacting you and Charlotte Waugh. He has taken pictures, which were shown to the committee, of the areas of concern.

Kindest regards

Vicky Phillips

Deputy Town Clerk

Haverhill Town Council

Tel: 01440 712858

www.haverhill-tc.gov.uk
This email including any attachments is private and intended solely for the use of the individual or entity to whom it is addressed. If you are not the intended recipient please notify the Council of the error and delete the email from your system. You must not print or distribute it nor publish any information contained therein without the permission of the sender. Nothing in this email message amounts to a contractual or other legal commitment on the part of Haverhill Town Council unless confirmed by a communication signed on behalf of the Council.

From: Jolly, Isaac <isaac.jolly@persimmonhomes.com>
Sent: 19 August 2024 10:23
To: Colin Poole <colin.poole@haverhill-tc.gov.uk>
Cc: Vicky Phillips <vicky.phillips@haverhill-tc.gov.uk>; Mason, Joe <joe.mason@westsuffolk.gov.uk>; Pat Hanlon <pat.hanlon@haverhill-tc.gov.uk>; Waugh, Charlotte <charlotte.waugh@westsuffolk.gov.uk>
Subject: Response to comments on Phases 5a and 5c

Good morning Colin,

I hope you are well.

In light of the recent comments from the Haverhill Town Council on the phase 5a and 5c application, I have included our response below:

Comment 1:

It was noted that plots 12, 9 - ALNMOUTH END submitted in July 2024 (084-p-002) are shown as having two bedrooms, however plans submitted in August 2024 now show a master bed and Study on the first floor plan. Although the second room has been re-named, these essentially remain a two bedroomed property. Given that plots 10 and 11 are three-bedroom properties, the Town Council question whether the parking provision for the entire plot 9-12 meet current standards, 8 parking spaces across those 4 dwellings.

Response 1:

The Alnmouth (plots 9 and 12) is to be marketed as a one bedroom house plus study, which means that it will only require one parking space in accordance with SCC Highways parking guidance. This unit is classified as a one bedroom house plus study due to the National Design Space Standards (NDSS) enforced by the government, which dictates that bedrooms must be a certain size, otherwise they can’t be classified as a bedroom.

The parking for both Saunton’s (three-bedroom properties) is also in accordance with the SCC Highways parking guidance. Four visitor spaces have also been provided within a close vicinity to the units, providing ample parking spaces for visitors for these units (VP1, VP2, VP12, VP13).

Comment 2:

The Town Council understand that there are still outstanding issues which need addressing throughout previous phases, members felt that it would be sensible to complete these before starting any new phase of development.

Response 2:

Persimmon Homes are committed to resolving any outstanding issues, with updates provided through regular newsletters and updates on our website. If clarification could be provided on what exactly the outstanding issues are, Persimmon Homes would be happy to meet with Haverhill Town Council to address them. Persimmon Homes recognise these issues are important and require a swift resolution, although we are sure you can appreciate that they are not a subject of the reserved matters application in question and will be resolved separately.

I have also included other members of the town council in this email, as well as Charlotte Waugh (West Suffolk Council Planning Officer).

Happy to discuss via a phone call if you have any other questions or concerns.

Kind regards,

Isaac Jolly |Planner

Persimmon Homes Suffolk | Persimmon House, Orion Court, Great Blakenham, Ipswich, Suffolk, IP6 0lw

Direct line | 01473 927450 | Switchboard | 01473 927400

Email | Isaac.Jolly@PersimmonHomes.com Web | persimmonhomes.com | charleschurch.com

Supporting Communities

Persimmon supports local communities through our Community Champions programme, donating £750,000 each year, and our Building Futures scheme with its donations of over £1 million.
Find out more...

Disclaimer

The information in this email is confidential and may be legally privileged. It is intended solely for the addressee. Access to this email by anyone else is unauthorised. If you are not the intended recipient, any disclosure, copying, distribution or any action taken or omitted to be taken in reliance on it, is prohibited and may be unlawful. If you are not the intended recipient please contact the sender and delete the message. Our privacy policies for our customers, employees and job applicants are available at https://www.persimmonhomes.com/corporate/sustainability/policies-and-statements

Persimmon Homes Limited is registered in England number 4108747, Charles Church Developments Limited is registered in England number 1182689 and Space4 Limited is registered in England number 3702606.

These companies are wholly owned subsidiaries of Persimmon Plc registered in England number 1818486, the Registered Office of these four companies is Persimmon House, Fulford, York YO19 4FE.

This email has been scanned for viruses and malware.

Supporting Communities

Persimmon supports local communities through our Community Champions programme, donating £750,000 each year, and our Building Futures scheme with its donations of over £1 million.
Find out more...

Disclaimer

******************************************************************* This email is confidential and intended solely for the use of the individual to whom it is addressed. If you are not the intended recipient, be advised that you have received this email in error and that any use, dissemination, forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error please contact the Sender. This footnote confirms that this email message has been swept for the presence of computer viruses and content security threats. WARNING: Although the Council has taken reasonable precautions to ensure no viruses are present in this email, the Council cannot accept responsibility for any loss or damage arising from the use of this email or attachments. ********************************************************-W-S-

Supporting Communities

Persimmon supports local communities through our Community Champions programme, donating £750,000 each year, and our Building Futures scheme with its donations of over £1 million.
Find out more...

Disclaimer